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Live Music Event Roles

Once upon a time only major labels would render services for national touring. Now there are sites that offer alternative solutions and expertise for touring artists at a discounted price and no contract involved. As a musician you have the opportunity to offload or even delegate roles to team members ( for a fee) to ease the work you would have to do yourself. However, it is important to understand each role, the work each role performs and why what they do is helpful for your music business. We will also give you the information to outsource the work or empower you to do it yourself. Keep in mind these are important roles even when performing virtually.

Booking Agent

Who: The person who books the artist for a live or virtual event, schedules tours, and negotiates with venues.

Why: To find and book events to keep the artist in the public eye, grow a fanbase, and generate revenue.

When: You need a booker on your team if you play live at venues. Bookers create an artist’s booking kit and work with the venues to schedule shows, negotiate fees, and understand what the venue requires.

Hire: You can hire a booking agent or identify a person in your circle to help you create your booking/press kit. Sites such as Upwork, Fiverr, and TaskRabbit can help you find someone to fill the role.

Service: You can build a booking profile on your website or use services like Independent artist label, Indie on the Move, SonicBids, ReverbNation, My PPK Power Press Kits, or Show Slinger. For booking, you can also use a service like My Afton, which books and produces real-world shows, national tours, and live stream/virtual concerts for independent artists. Indie on the Move, SonicBids and ReverbNation are also resources for finding and booking gigs.

How to DIY: We recommend Tour Smart by Martin Atkins, and How to Be Your Own Booking Agent by Jeri Goldstein.

Live Music Producer

Who: The person who produces a live show, develops rehearsal strategies, and works with the artist and musicians to create special musical moments and help arrange songs for the stage.

Why: To create a live show that resonates with the audience and keeps them coming back for more. While all your songs may sound different, often, from the stage, it all looks the same to an audience. A live music producer objectively assesses your stage show and teaches techniques aimed at engaging an audience and creating memorable moments that will boost engagement, word-of-mouth, future draw, and even merch sales in real-time. To learn more, check out our previous Disc Makers Blog post, “Work to create a killer live show.”

When: You need a live music producer if you play live, especially before you hit the road for a tour.

Hire: Live music producers are a specialty and, as a result, are consultants who are hired for a limited time. Engagements usually require multiple sessions, with each session being a flat fee or by the hour.

Service: Given the specialty, services that can help are usually live music producers themselves, who you can book one-on-one. Notable producers like Tom Jackson also have books, videos, and workshops you can attend.

How to DIY: To learn the craft of live music production, we recommend the book, Live Music Method by Tom Jackson as well as his educational videos, All Roads Lead To The Stage.

Live Music Promoter

Who: The person who promotes, advertises, and grows a live music audience for shows.

Why: While they often work for the venue, from a musicians perspective, the value a live music promoter brings is marketing the live event to pull in the biggest possible audience.

When: To make any event, show, or tour successful, you need to market, promote, and publicize it ahead of time.

Hire: Most live music promoters work for venues, but you can hire a promoter or publicist through networking or via sites such as Upwork, Fiverr, and TaskRabbit. You can also use these same services for finding marketing professionals who can create press releases and press kits.

Service: Paid services like Story Amp can facilitate the distribution of press releases.

How to DIY: To create a press kit, press release, or learn how to market, promote, and publicize your act and your music, check out our downloadable artist development learning materials at independentartistlabel. We also recommend Guerrilla Music Marketing by Bob Baker and Trust Me, I’m Lying: Confessions of a Media Manipulator by Ryan Holiday.

Live show production roles

While a live event is in progress, a number of roles and tasks need to be attended to before, during, and after the musicians are onstage. Some of these roles include:

Store Clerk

Who: The person or people who sell (and promote) your merchandise to fans at shows and virtual performances.

Why: When you’re performing, you can help promote, but you can’t sell your merch. Having someone you can trust to mind the store and be able to handle the transactions is vital to boost merch sales and increase revenue.

When: Whenever you hold an event (listening party, album release party) or perform a show (whether in-person or virtual), you should have merch for sale and someone handling sales.

Hire: Often, the store clerk is a trusted friend, fan, or family member who does it for free or in exchange for attending shows, etc. Since money is being exchanged, it’s critical to make sure you trust the individual.

Service: There’s no service for handling live event merch sales since these are in-person, but for virtual shows, you’ll need to have your online store and sales/payment tools ready-to-go. If you want an actual storefront that can allow people to click, order, and pay you on their own, try creating a storefront on sites like Shopify or Gumroad.

How to DIY: For live music events, a well-stocked, enticing merch table is your best bet for making merch sales. For virtual events, you can handle online order-taking and fulfillment/shipping yourself. An easy way to collect payments is through Paypal.ME, Venmo or my personal favorite AtVenu.

Live Sound Engineer and Lighting Engineer

Who: The person or people who run the sound and lights at live shows.

Why: To ensure you and your music sound as good as possible at a given venue.

When: To ensure quality sound, sound checks are done ahead of the show and monitored throughout. Ditto for lighting. Hire: Most live sound engineers work for venues but you can hire your own via your network or by using sites such as Upwork, Fiverr, and TaskRabbit.

Service: N/A

How to DIY: These are roles that completely rely on others since you’ll be on stage, but if you have friends or people in your network with this expertise, having a dedicated sound and/or lighting person can help ensure consistency in your lighting and sound night after night.

The importance of knowing each roles position and how how to delegate the work is an essential part of organizing a tour. While sometimes it may not be possible to handle the full workload yourself, anything you can handle or perform yourself is an important part of your music business resume.

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